AI Policy

Pruno Fund Generative AI Usage Policy

Generative Artificial Intelligence (Generative AI or GAI) aggregates human knowledge and makes it accessible in unprecedented ways. If used carefully and strategically, it can be a powerful tool, allowing us to be more efficient and more creative. To gain the benefits of GAI while avoiding its pitfalls, we have created this Generative AI Usage Policy to provide guidance to our staff, external vendors, and the public about how our organization will and will not use generative AI systems.

This policy outlines the parameters for the use of GAI tools by Pruno Fund. We reserve the right to amend this policy as necessary to account for new technological developments, new uses, or an increased understanding of the legal implications of using GAI.

We, at Pruno Fund, are open to and interested in our staff experimenting with GAI. We want to do our work as well as possible, and GAI can help us do that. However, we also want to ensure that we use this technology in a way that is consistent with our values as an organization. Furthermore, we remain dedicated to being a human-first organization. We want to ensure that we use GAI to support our staff doing their jobs, not replace them.

In this policy, we delineate between original works, in which we express new content and ideas, and derivative works, in which we summarize our own original works for different contexts or audiences. With original works, we more strictly limit ourselves in our use of generative AI, since the risks posed by inadvertent plagiarism, factual misstatements, and bland prose are higher. With derivative works, we are more open to teams using unaltered or minimally altered (though not unreviewed) outputs from generative AI systems, so long as the input primarily comes from original work. This delineation reflects what we see as limitations in current technology.

In producing original works (e.g. reports, communications, grant proposals), we may potentially use GAI as:

  • A brainstorming tool, to find inspiration, generate starter ideas, or overcome fear of the blank page.
  • A research tool, to find new sources and summarize information. The onus remains on the author to ensure the accuracy of these outputs.
  • An editor, to improve or condense the phrasing of drafted text.
  • A super-charged thesaurus, to figure out a word or sentence to phrase an idea or concept.
  • A rote worker, to complete routine tasks such as formatting citations or adhering to style guidelines.
  • A tool to create information visualizations. Any AI-generated visualization will always be explicitly credited as such.

In producing derivative works (e.g. social media posts, newsletters, grant reports), we may also potentially use GAI to:

  • Create short descriptions or summaries of our original work for outputs, such as campaign summaries and solicitation materials.
  • Suggest report titles, article headlines, or text for social media content describing our work.
  • Create slideshows and other presentation materials for our work.

Pruno Fund staff may also explore using GAI for our internal processes, such as meeting notes summarization or internal document organization.

Any uses of GAI to produce outputs beyond those mentioned above will be considered on a case-by-case basis. At a minimum, such uses must be discussed with and approved in advance by a manager, and outputs should be appropriately labeled as AI-generated.

Externally or internally, we will adhere to certain universal practices in all our uses of GAI:

  • Pruno Fund staff are fully responsible for the quality and accuracy of their work product. We expect staff to thoroughly review all AI-generated content they use in any outputs, including verifying factual statements and citations.
  • Contractors that work with Pruno Fund must comply with this policy. In addition, we will ask contractors to document and disclose how they used GAI in their work so we can ensure their compliance with our policy.
  • We will not input private, sensitive, or confidential information into any generative AI system absent specific guarantees regarding the system’s privacy and data security practices that have been reviewed and approved by management. We will comply with all relevant privacy laws and use best practices to ensure privacy of any internal and external data.

This Generative AI Usage Policy was published on 08/12/2025. We reserve the right to update this policy at any time.